How to Conduct Effective Governance Online Meetings

Governance Online Meetings can be effective and fun ways to take decisions that affect the whole organisation. They are not a replacement for face-to-face meetings. Directors and shareholders have to be physically present to take decisions that are legally binding.

Virtual meetings should be conducted in a way that is as similar to the in person experience as is possible. This means that participants need to prepare for the meeting by reading any relevant materials and they must arrive on time, and they should interact with one another exactly as they would in the face-to-face meeting.

This can be done by distributing an agenda to all participants and distributing an appropriate amount of time for each item. This will ensure that discussions stay on track and stop the meeting from running over time. Additionally, the presiding officer should encourage participants to raise their hands or leave messages in the chat whenever they want to be involved. This will allow participants to express their opinions without disrupting others, and ensure that they are not feeling isolated.

The presiding officer can also suggest the use of the mute button. This can help to minimize background noises such as children crying, dogs barking, or doorbells that ring. They should also ensure that they check in with the attendees regularly to ensure that they’re able to take part. Finally, they should try to ensure that the minutes are taken and that any important actions or decisions taken during the meeting are recorded.

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